Immigration Refugee Board (Appeal Division) – ADRs and the Immigration Lawyer’s Role

By Author: Admin | November 28, 2010

The ADR process at the Immigration Refugee Board (IAD) is open predominantly to refused spousal visas, and some residency obligation appeals.  The judge and inquisitorial role is given to a representative of the Canada Border Service Agency.  The other person present, the Dispute Resolution Officer (DRO) is supposed to encourage a settlement.  Some cases may have an interpreter as well.

A settlement can mean  three things: allowing the case without the need for a full hearing, withdrawing the case, or continuing onward to a full hearing.   Since the DRO is a representative of the busiest biggest administrative court in Canada, the Immigration Refugee Board, the DRO would presumably promote either a positive decision from the CBSA, or an instruction from the client to withdraw the case.  This may clash with the mandate of the CBSA which has to determine if it is in the public interest to agree to throw in the towel and allow the appeal without a hearing, or tell the client that they should withdraw.

The amount of procedural fairness accorded in an ADR meeting is quite  low, in that there is some flexibility in the questioning and how the documents are produced.  This is in keeping with the less formal nature of an ADR meeting in contrast to a full hearing at the Immigration Refugee Board which is more ‘court like’.   This lack of formality often leads to over confident persons engaged in self-representation.   This is not a good idea in some cases since third party preparation by a lawyer who is experienced in Canadian immigration  law and the IRB allows many advantages.   This includes an understanding of the immigration file that summarizes the refusal of the sponsorship visa.  This can lead to a more useful and cogent idea about the evidence that can be put forward to assert that the relationship is genuine.  Cogent evidence makes it harder for the CBSA officer to disagree with the genuineness of the marriage, and thus increases the chance of success at the IRB.

A failed ADR at the IRB could mean a  longer waiting period for a full hearing (assuming the client wants to go to a full hearing) as an ADR case was in the IRB’s ADR queue, rather than in the ‘full hearing’ queue,  from the outset.  A failed ADR could mean that the case is withdrawn from the IRB and re-filed with presumably better evidence.

A successful  ADR usually means the case can proceed back at the visa office, subject to further  screening such as medical and police checks.   There is an unfortunate tendency for some visa offices overseas, having received a notice of a successful  ADR, to purposely delay the processing of the case (since a higher  court in Canada has overturned a negative decision from the visa office).  Again, a Canadian immigration attorney can make representations to the visa office to expedite  processing of these usually spousal cases.

Unrepresented clients with cases of middling merit that are rejected at the ADR are sometimes brow-beaten to withdraw the case, or to hire an immigration lawyer in situations where they do not want to withdraw.  Experienced Canadian immigration lawyers often are successful at winning the appeal at a full IRB hearing despite the unsuccessful ADR that preceded the full hearing.  The price paid in these situations is that often such cases may have been successful at the ADR if an immigration lawyer  was hired earlier, i.e. before the ADR.


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I was born and raised in Toronto, Ontario Canada. I am an accomplished author and lecturer and am consulted by the media and other immigration lawyers and consultants on immigration matters and challenging immigration cases, appeals, and federal court matters.

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Client Testimonials

Salam Max

MY spouse [xxxxxx] has received her passport back with the immigrant Visa and landing papers and other related doxs. All of the dox are attatched for your references. congratulations and Thanks Thanks Thanks


Hello again Max

I just wanted to thank you again for your exertions yesterday and for all your preparation leading up to the hearing. I felt that I was well represented and that you articulated the issues and the argument for my case very clearly. Look forward to hearing from the judge next. Hope you are feeling better today,

-Anne Marie

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